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Curtin University
Risk & Assurance

Travel Booking Process

Staff Travel

For information on how to arrange Staff Travel see the information located on the Curtin Travel Website:

Student Travel

For information on how to arrange Student Travel see the information located on the Curtin Travel Website:

Travel Facilitators

To assist you through the travel approval and booking process and to ensure your travel is recorded within the Curtin Travel Tracker System, the University has appointed a network of Travel Facilitators in most faculties and departments.

A list of the current Travel Facilitators can be found at the following website:

Curtin Travel Tracker

Risk Management utilise the Travel Tracker System offered by our Emergency Travel Assistance Company (International SOS) to assist the University in locating our travellers in times of crisis domestically or overseas.

Every individual traveller has a responsibility to minimise their risks when travelling. This includes researching the destination and ensuring that they are aware of local laws that may be relevant to them.

To help you avoid difficulties, we recommend that you review travel advice for overseas destinations, prior to booking your travel. Reviewing this advice about the risks you might face overseas, assists you to make well-informed decisions about whether, when and where to travel. In addition to the Smartraveller advisories you will also have access to comprehensive advice from International SOS.

Travel Requirements for DFAT 3 and 4 Category Countries

For DFAT Category 3 ‘Reconsider your Need to Travel’ destinations, a written risk assessment must be completed and submitted to your Head of School and Pro Vice Chancellor/DVC, for consideration and authorisation. If you do not have this authorisation, do not start travel as you will be uninsured, and travelling in contravention of the University Travel Procedures. Staff can complete the Risk Assessment within their TAS request, and Students may access the template form under the Insurance Forms tab.

For DFAT Category 4 ‘Do not Travel’ destinations, you must consult with Risk & Assurance to complete a written risk assessment and endorsed business case, detailing the requirements and benefits of the travel. The risk assessment and business case must then be submitted to the Head of School, Pro Vice Chancellor and Provost/Vice Chancellor for authorisation before a travel booking is made. If you do not undertake these consultations, do not start travel as you will be uninsured.

Fieldwork Risk Assessment 

Fieldwork is any approved practical work, teaching, study, volunteer or research activity, usually conducted outside the normal place of University business. Fieldwork may be an integral part of a course (curricula) or a co-curricular activity organised by the university. Fieldwork includes but is not limited to clinical or practical work placements or activities; participation in laboratories; plant visits; industrial premises or site visits; practicums; study tours; field trips; work experience; service industry placements; isolated and remote fieldwork camps and/or excursions and international field trips/placements. Fieldwork does not include activities that have not been approved through the university such as: voluntary and leisure activities; paid or unpaid work experience; and site visits.

The Fieldwork Risk Assessment process at Curtin has been revised and is now more streamlined.

The new forms can be found on the Work Integrated Learning website under the Fieldwork Forms Tab and comprise of the:
1. Fieldwork Preliminary Risk Identification
2. Fieldwork Risk Matrix

Student and Staff queries for assistance on how to complete the above process, can be directed to the appropriate Health & Safety Advisor for your Faculty on 9266 4900.

Travel Health Issues

Please contact the Curtin Health Service in Building 109 (Phone: 9266 7345) prior to departure for any current health requirements. Specific issues include inoculation and health precautions in certain regions, and medical conditions, such as the danger of deep vein thrombosis on long duration flights.